City Clerk's Office

About


The City Clerk’s office is the official record keeper for the Schenectady City Council.

The Clerk's Office is open by appointment only.
Please call (518) 382-5199, ext. 5303 to schedule an appointment. 

You can now use your MasterCard or Visa for payment in the City Clerk's office. Valid for in-person payments only.

MAIL REQUESTS

When sending in a form by mail, be sure to include a photocopy of your driver's license or two other forms of identification. 

You must also include a self-addressed, stamped envelope. Failure to do so will result in a delay in processing your request until the necessary requirements are met.

Requests can be mailed to:
Schenectady City Clerk
Birth/Death/Marriage Certificate
105 Jay Street
Schenectady, NY 12305



Vital Records

Marriage Licenses

Application Marriage License

A couple who intends to be married in New York State must apply in person for a marriage license to any town or city clerk in the state. The application for a license must be signed by both applicants in the presence of the town or city clerk. A representative cannot apply for the license on behalf of the applicant. This applies even if the representative has been given a Power of Attorney. Notarized marriage license affidavits signed by the applicants cannot be substituted for their personal appearance.

  • Persons must be 18 years old without parental consent.
  • License fee is $40. Cash or money orders only, no personal checks accepted.
  • Birth certificate and picture identification required.
  • All previous divorce papers or death certificate of previous spouse are necessary.
  • Licenses are good for 60 days. There is a 24-hour waiting period after the license is issued before the marriage can take place.

Downloads

Request Birth Certificate Copies

Copy of Birth Record
  • Person must be 18 years old. Only the individual themselves or their parents are entitled to a copy of the birth certificate. 
  • You must show photo identification to receive a copy of a birth certificate. If applying by mail, you must include a photocopy of your driver's license or two other forms of identification.
  • Copy fee is $10. Cash or money order only, no personal checks accepted.
  • Person must have been born in Ellis Hospital, St. Clare’s Hospital or directly in the City of Schenectady.
  • Births after April 1942, if at Bellevue Hospital, are at the Niskayuna Town Hall.

Downloads

Request Marriage Certificate Copies

Copy of Marriage Record
  • Only the individuals themselves are entitled to a copy of the marriage certificate.
  • You must show photo identification to receive a copy of a marriage certificate. If applying by mail, you must include a photocopy of your driver's license or two other forms of identification.
  • Copy fee is $10. Cash or money order only, no personal checks accepted.
  • Use this application only if the marriage license was obtained in the City of Schenectady. Most people remember where they were married, but that does not necessarily coincide with where they obtained their marriage license. The office which issues the marriage license is the only place from which you may obtain a certified copy.

Downloads

Request Death Certificate Copies

Copy of Death Certificate
  • Can be obtained by legal spouse, parent, child, sibling over 18 years old or attorney of the deceased.
  • You must show photo identification to receive a copy of a death certificate.
  • Copy fee is $10. Cash or money order only, no personal checks accepted.
  • Death must have occurred in Ellis Hospital, St. Clare’s Hospital or directly in the City of Schenectady.

Downloads

Genealogy Services

Genealogy Services
  • Search fee is $22 whether record is found or not. Cash or money order only, no personal checks accepted.
  • Death records are kept on file at least 50 years.
  • Marriage and birth records are kept on file at least 75 years. All individuals involved must be deceased.

Downloads

Services
Dog Licenses

Licensing Your Dog

The State of New York requires all dogs to be licensed with the City or Town in which they live. Dog owners found to be without a license will be given 21 days to become compliant before facing any fines or penalties.

  • Dog owner must be living in the City of Schenectady.
  • You must show photo identification to register a dog.
  • Cash or money order only, no personal checks accepted.
LicenseFee
Unaltered Dog$ 20.50
Altered Dog$ 13.50
Senior Citizen - Unaltered Dog*$ 10.50
Senior Citizen - Altered Dog*$ 3.50
Exempt (Proof Required)$ 0.00
Dog Tag Replacement Fee$ 3.00

All fees are effective 01/01/2012 and are not refundable

* A Senior Citizen is considered someone 65 years or older. ID is required

Parking

Parking Permit for Persons with Severe Disabilities

Parking Permit

You and your healthcare provider can complete the Application for a Parking Permit or License Plates, for Persons with Severe Disabilities (MV-664.1). You can also have your healthcare provides (MD, DO, DPM, or NP) complete a statement on their letterhead. The statement must describe the disabling condition and verify that the disability qualifies according to the law.

If you live in the City of Schenectady, you may bring the form or statement to our office for issuance. There is no fee for a permit. DMV does not issue parking permits.

Please visit DMV's website for more information.